REGISTRAR APPOINTMENT
Reporting to the Chief Executive Officer, this senior position is responsible for ensuring the effective administration of the organisations Governing Structure; ensuring Members are fully informed of legal and corporate responsibilities and ensuring full compliance with statutory regulations and corporate governance. The Registrar provides leadership, advice, and guidance on all governance and compliance matters.
About the Registrar’s Department (Governance and Compliance function)
A robust system of governance is vital in order to enable the organisation to operate effectively and to discharge its statutory obligations and its responsibilities as regards transparency and accountability, and to ensure that it is delivering on its strategic intent.
The Registrar’s Function (Governance and Compliance) ensures that the organisation is empowered to meet compliance standards, to strive for the highest standards in corporate governance and to deliver on its strategy. The Registrar is responsible for the key areas of the function, including:
Company Secretarial
Data Compliance and GDPR
Risk Management
Regulatory Compliance and Legal
Key Responsibilities
Company Secretarial
Ensure effective and efficient management and administration of meetings of the Council, Board of Management, Stated General Meetings and other committees under the remit of the Registrar’s Department.
Direct and oversee the Annual Election process and appointments to committees to ensure structured, effective and transparent processes and communication.
Overseeing all statutory requirements, By-Laws/Charters, corporate governance, legal regulations and requirements. Responsible for the management of change to By-Laws and internal corporate governance where required.
Leadership and Planning
Provide overall leadership, vision and strategic direction for Governance, Risk and Compliance, ensuring that they continually evolve and operate effectively to provide appropriate services.
Develop relationships between Governance and Compliance and the rest of the functions so as to contribute to the strategic development through active participation in relevant committees, project management groups and meetings.
Prepare an Annual Operational Plan which is consistent with the strategy and following approval, implement, monitor and review it.
Lead the development of the functions organisational design.
Play a key leadership role in the development of an organisational culture that supports the mission, vision and values.
Champion the development and implementation of good practices, policies and procedures.
Provide leadership, guidance, project management and business process management to key change initiatives and projects related to governance and compliance.
Ensure effective, pro-active and two-way communication with the Executive team and the Council, Boards and Committees.
Representative in dealings with relevant external stakeholders – such as the Charities Regulator – as required.
People Management
Lead, manage and develop staff within the function, including arrangements for, and monitoring of, staff development and performance reviews.
Operations
To act as the key point of contact for the organisations approach to governance and compliance and provide expert advice.
Actively contribute to the development, implementation and continuous improvement of an effective system of corporate governance.
Ensure all approved policies and procedures are documented in a clear, concise manner in a consistent format, retained centrally and available to all relevant audiences.
Ensure all Boards and Committees are standardised in respect of presentation of terms of reference, templates for agendas, minutes etc.
To be responsible for compliance reporting to the Council.
To evaluate the need for any additional governance layers, such as sub-committees or working groups, when a case has been put forward.
Responsible for the policy remit for data and privacy (and associated procedures such as data subject access requests).
To liaise with the Data Protection Ombudsman as necessary.
To have overall responsibility for managing compliance with the Charities Act and Charities Governance code and reporting to Council.
To have responsibility for maintaining a register of contracts and agreements.
To liaise with Legal Advisors as required, managing the legal advice policy and have responsibility for ensuring records of legal advice are kept on record.
To have oversight of the Risk Register and oversee the implementation of policy on risk.
To support the internal and external audit process as required.
Keep informed of developments in the fields of governance and compliance.
To ensure the development, implementation and monitoring of appropriate policies.
Regularly review Governance and Compliance structures, processes and policies to identify potential areas for improvement.
Financial Management
To manage the budget for the department, ensuring services operate effectively within budget.
General
To produce management and other reports as required.
To undertake any other activities assigned from time to time by the Chief Executive.
Person Specification
Personal Attributes
Confident and trustworthy individual who knows how and when to be discreet.
A self-starter and team player with strong initiative and common sense.
This individual must be a people orientated, tactful and diplomatic person with good judgement ability.
Highly conscientious, flexible and detail conscious coupled with the ability to work accurately and efficiently to deadlines.
Motivated individual with the proven ability to organise and complete tasks in an efficient, methodical and organised manner.
Qualifications
Third level qualification in a relevant discipline.
Member of the ICSA (Institute of Chartered Secretaries and Administrators) desirable.
Experience
A minimum of 5 years’ experience as a Company Secretary or similar.
Experience of working with complex governing structures.
Experience of event organisation and some experience with protocol management.
Experience of working in the not-for-profit sector advantageous.
Skills
Strong communication and interpersonal skills.
Excellent organisation and time management skills.
Good project management skills.
Strong accurate minute taking skills.
Proficient in Microsoft Office.
Good numeric skills.
For confidential representation Orla Brennan of Prism Executive is managing all expressions of interest. Please contact orla.brennan@prismexecutive.ie / 086 1720090
Comments